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BREXIT IS COMING

Are you ready?

As one of Europe’s leading ferry operators, we know how important it is that you are able to carry out your business as efficiently as possible at all times. The details of the UK’s departure from the EU are still being finalised, but it is possible to start preparing for shipping freight, in the event of a no-deal Brexit.

We are committed to doing all that we can to help you navigate Brexit and have already taken steps to ensure our systems comply with the requirements of the five European countries that we ship between. Governments in the UK and EU have also been working to minimise any disruption.

However given the changes that may be taking place it is important to ensure that you are doing all you can to be prepared. Here are some of the changes that you will need to be aware of.

Please note that the information contained within this document is not exhaustive. While we will make every effort to keep you updated, we recommend that you use the latest information from the UK government. Full details and updates can be found at gov.uk/brexit including email alerts. A full guide for hauliers can be found at: gov.uk/guidance/transporting-goods-between-the-uk-and-eu-in-a-no-deal-brexit-guidance-for-hauliers.

If you have further questions, you can contact us via your regular contact or at brexit@poferries.com.

 

Where are you shipping to/from?

 

CALAIS

For goods being imported into the EU via Calais, we will require the relevant customs declarations including MRN and corresponding barcode to be presented at check-in.
If you are shipping multiple consignments in a single load to France, you must consolidate these into a single declaration using the ‘enveloppe logistique’ which will enable the driver to only have to present one barcode at check-in. We will scan this document confirming these goods are travelling, and during the crossing the customs status of the goods will be displayed on board in our drivers lounge. This status will dictate your exit route through Calais port on departure of the ship.


1. WHAT YOU SHOULD DO NOW

To move goods into or out of the EU, you need an Economic Operator Registration and Identification (EORI) number. You can register for and create an EORI number via the customs agencies in the countries that you operate in. This applies to importers or exporters who use a forwarder or customs agent for import and export declarations. 

Decide who takes care of the import and export declarations after Brexit and determine whether you will submit import and/or export declarations to each customs authority yourself or whether you will use a forwarder or customs agent for this. It is very important that you make clear agreements with your supply-chain partners as to who performs what action. 

Once you have a UK EORI number and if you are a company registered in the UK, you can also register for Transitional Simplified Procedures (TSP) to reduce the amount of information you need to give in a UK import declaration when the goods are entering on RO-RO and LO-LO services. TSP also allows goods to leave the UK port immediately following arrival, with customs formalities handled remotely in the following 24 hours to six months depending on the type of goods transported.  

Make plans now to ensure that your drivers have all the relevant documentation for the consignments carried on their vehicle before reaching the port and know the procedures for leaving the port of arrival.

More details, including links to the web pages of customs authorities, can be found on our freight portal which will be available shortly at pofcustoms.com. The situation is still evolving but you can monitor the position closely through the official websites in each country.

2. BOOKING PROCEDURE 

You will need to submit more information about your booking, consignment and goods than you currently do. We have amended our terms and conditions to reflect these new obligations and these will be available shortly at pofcustoms.com.

Booking

Please continue to book with us as you do now.

All your existing bookings and data already contained in the current system remain available to you in our updated systems.

You will need a booking reference number (waybill) before completing a customs declaration with the relevant customs authorities to import and export goods.

Customs/Safety and Security Declarations

Having previously determined who is responsible for the pre-notification of customs documents, you need to ensure that you or your delegate:

• pre-lodge a UK import or export declaration with HMRC; and
• pre-lodge an EU import or export declaration with French Customs.


To support the flow of goods at the border, if you are shipping multiple consignments in a single load from the UK to France, you must first create an envelope of declarations (‘enveloppe logistique’) that will be transported in the same transport unit. Please visit pro.douane.gouv.fr for more information. This means that at check-in, the driver will be able to present a single barcode and will not have to present all the declarations. You must ensure that you complete this before reaching the Port of Dover.

3. BEFORE ARRIVAL AT PORT OF DEPARTURE

Exports from the UK to France must receive export clearance in the UK and must be pre-declared for importation into France with MRN barcodes created for scanning before the lorry reaches Dover.

If you are sending freight for shipping on our ferries after Brexit, you must always ensure that your driver has all the relevant documentation before reaching the port or your goods will not be able to enter the terminal. This includes the single envelope of declarations (‘enveloppe logistique’) for multiple consignments.

4. AT CHECK-IN

P&O Ferries will not be able to process emails containing customs information at check-in.

Drivers of empty trailers should complete our standard check-in process including border exit checks and move to the loading lanes in preparation to board the vessel (accompanied) or take the trailer where instructed within the yard (unaccompanied).

Drivers of all loaded trailers must present the correct declaration MRNs (This can be in physical paper form or digitally via a smart device) to our check-in staff if asked on arrival.


5. BEFORE DEPARTURE, DURING THE CROSSING AND AT PORT OF ARRIVAL

Arrival in Dover from Calais

The Government’s Transitional Simplified Procedures (TSP) enables accompanied freight to exit the terminal and for unaccompanied units to be picked up immediately after vessels arrive at the terminal of arrival, subject to border force security checks, as they do today. This is because the Port of Dover is on the approved list of UK RO-RO locations. HMRC currently require you to pre-lodge the UK import declaration before the vessel departs from Calais and to finalise customs formalities after the unit has left the UK terminal.

On-board vessels travelling to Calais

Drivers should check the TV screens in the Freight Drivers Lounges for information provided by French customs regarding the status of each vehicle. The screen will indicate whether each lorry has been cleared by French authorities to proceed to drive straight out of the port on arrival (green/VERT) or has been selected for examination (orange). The on-board display will show ORANGE-DOUANE and ORANGE-SIVEP depending on the type of inspection required: ORANGE-DOUANE for customs checks; and ORANGE-SIVEP for animal and plant health controls.

Drivers should consult the screens during the voyage, and follow the appropriate signs on disembarkation. Please note that the status may be updated throughout the journey.

Arrival in Calais from Dover

Take either the orange or green lane depending on your clearance status. If green, exit the port (subject to local authorities’ standard exit checks). If orange, follow the appropriate signs after disembarkation in Calais to the relevant inspection area for French Customs (Douane) or French Ministry of Agriculture (SIVEP).

The declarant will be updated on the status of their goods and must ensure that the driver is notified as soon as possible. 

6. ANIMAL AND PLANT CONTROLS

It is your responsibility to organise and ensure that all documentation (physical or digital) accompany the driver/unit for shipments. If you are despatching a lorry that contains animal or plant products, you should ensure that the driver has the necessary health certificate(s).

Some goods, such as food, will be subject to animal and/or plant health controls as well as customs controls. In Dover, the driver will not need to produce any health certificates for these goods at check-in, but should simply inform check-in staff if their vehicle contains live animals, animal products, fish or plant products.

Any animal and plant health controls on goods leaving Dover for France will be performed in Calais. Vehicles containing goods that require animal and/or plant health controls will be shown as ORANGE-SIVEP on the screens on board the ship.  

All animal and plant health controls on goods arriving in Dover from the EU will be performed inland. The importer will be required to notify the appropriate UK agency that the goods are arriving.  

7. CONTACT

Should you have any queries in relation to the above, please do not hesitate to contact us further through your usual contact or via brexit@poferries.com


ZEEBRUGGE AND EUROPOORT

All imports and exports travelling through Zeebrugge must be pre-registered via the RX/Seaport system (rxseaport.eu/en/). Please ensure that you pre-notify all customs documents via this system and continue to check the status of freight on the system.
All imports and exports travelling through Dutch terminals must be pre-registered via the Portbase system (www.portbase.com). Please ensure that you pre-notify all customs documents via this system and continue to check the status of freight on the system.

1. WHAT YOU SHOULD DO NOW

To move goods into or out of the EU, you need an Economic Operator Registration and Identification (EORI) number. You can register for and create an EORI number via the customs agencies in the states that you operate in. This applies to importers or exporters who use a forwarder or customs agent for import and export declarations. 

Decide who takes care of the import and export declarations after Brexit, and determine whether you will submit import and/or export declarations to each customs authority yourself, or whether you will use a forwarder or customs agent. It is very important that you make clear agreements with your supply-chain partners as to who performs what action. 

Once you have a UK EORI number and if you are a company registered in the UK, you can also register for Transitional Simplified Procedures (TSP) to reduce the amount of information you need to give in a UK import declaration when the goods are entering on RO-RO and LO-LO services. TSP also allows goods to leave the UK port immediately following arrival, with customs formalities handled remotely in the following 24 hours to six months depending on the type of goods transported.  

Make plans now to ensure that your drivers have all the relevant documentation for the consignments carried on their vehicle before reaching the port and know the procedures for leaving the port of arrival. This may be in digital form via a smartphone or tablet.

More details, including links to the web pages of customs authorities, can be found on our freight portal which will be available shortly at www.pofcustoms.com. The situation is still evolving but you can monitor the position closely through the official websites in each country.

For shipping exports and imports through Europoort, please register in advance with the Portbase port community system which will be used to pre-lodge and track import and export shipments. After Brexit, it will be mandatory to pre-notify all customs documents for goods via the Portbase port community system and you should allow sufficient time to register with them now at: www.portbase.com
 
Ready for Brexit

Similarly, for shipping exports and imports through Zeebrugge, you must register in advance with the RX/Seaport system. After Brexit, it will also be mandatory to pre-notify all customs documents for goods via the RX/Seaport port community system and you should register with them now at rxseaport.eu

2. BOOKING PROCEDURE

You will need to submit much more information about your booking, consignment and goods than you are used to today.

Booking

Please continue to book with us as you do now. All your existing bookings and data already contained in the current system remain available to you in our updated systems.
For shipping to and from Belgium and the Netherlands, you will need to tell us at the point of booking whether you:

• are shipping an empty vehicle; 
• intend to make a full customs declaration or you are using Transitional Simplified Procedures; or 
• intend to ship goods under the Common Transit Convention. 

For existing bookings, you must submit this information to us manually through our Brexit web freight portal which will be available shortly at www.pofcustoms.com

You will need a booking reference number (waybill) before completing a customs declaration with the relevant customs authorities.

Customs/Safety and Security Declarations

Having previously determined who is responsible for the pre-notification of customs documents you need to ensure that you, or your delegate:

• pre-lodge a UK import or export declaration in your local customs system (freight forwarder/customs broker) and you update the Port Community System (PCS);
• pre-lodge a EU import or export declaration in your local customs system (freight forwarder/customs broker) and you update the PCS; and
• there will also be a requirement for carriers or agents to ensure that they lodge a Safety and Security Declaration in the relevant customs system. Please note that the UK has wavered its requirement for a Safety and Security declaration for imports to the UK until the end of October 2020

For groupage this could mean several declarations per transporting unit.

We have adapted our systems to capture and transmit information to customs authorities and port community systems. When the required information has been completed with the port community system in time prior to check-in, P&O Ferries will receive the relevant Movement Reference Numbers (MRNs), EORI number and any other supporting documentation you must send with your driver before they reach the port.

If you are importing to the EU via Belgium or the Netherlands, then the respective customs authorities will require you to supply supplementary safety and security information after you have pre-lodged your customs declaration with them. To do this you must submit the information through our Brexit web freight portal which will be available shortly at www.pofcustoms.com and ensure your driver has a copy of all required documents, including the pertinent MRNs before reaching the port.

If the required information has not been completed with the port community system, P&O Ferries will not receive the MRNs and you will not be able to enter the terminal.

3. BEFORE ARRIVAL AT PORT OF DEPARTURE

You can use the port community systems to check beforehand whether the terminal has received the relevant customs documents. Only cargo that has been digitally pre-notified can enter and leave the terminal. Otherwise, the container or trailer will be refused entry or retained in the port. Therefore, make sure to always use your port community system to check the customs status at the terminal.  

If you are sending freight for shipping on our ferries after Brexit, you must always ensure that your driver has all the relevant documentation for the load before reaching the port or your goods will not be able to enter the terminal.

4. AT CHECK-IN

P&O Ferries will not be able to process emails containing customs information at check-in.

Drivers of empty trailers should complete our standard check-in process including border exit checks and move to the loading lanes in preparation to board the vessel (accompanied) or take the trailer where instructed within the yard (unaccompanied).

Drivers of all loaded trailers must present the correct declaration MRNs (This can be in physical paper form or digitally via a smart device) to our check-in staff if asked on arrival.

5. BEFORE DEPARTURE, DURING THE CROSSING AND AT PORT OF ARRIVAL

Arrival at UK terminal

The Government’s Transitional Simplified Procedures (TSP) enables accompanied freight to exit the terminal and for unaccompanied units to be picked up immediately after vessels arrive at the terminal of arrival, subject to border force security checks, as they do today. This is because Hull, Teesport and Tilbury are on the approved list of UK RO-RO (and LO-LO where relevant) locations receiving TSP. HMRC currently require you to pre-lodge the UK import declaration before the vessel departs from Zeebrugge or Europoort and to finalise customs formalities after the unit has left the UK terminal.

Before vessel arrives at Zeebrugge or Europoort

You, or your delegate, must inform the relevant PCS of the required import declarations per consignment prior to the arrival of the vessel in port. 

Before the vessel arrives, information from Belgian or Dutch customs on any further required checks before you can leave the terminal will be sent to the PCS. It is the customer’s responsibility to check the status for unaccompanied freight and to ensure that your driver is informed of the customs status for accompanied freight 

Arrival at Zeebrugge or Europoort

If not cleared on arrival, accompanied and unaccompanied units will enter the local temporary storage process and be placed under a temporary custom hold. You will need to provide P&O Ferries with proof of the customs status of the consignments in the unit, typically with the import MRN which will make the unit available for release. Our systems will provide the functionality for you to complete and confirm the unit booking information before you reach the port.

6. SANITARY AND PHYTOSANITARY CHECKS

It is your responsibility to organise and ensure that all documentation (physical or digital) accompany the driver/unit for shipments. You will also need to check that it is permitted to ship such goods via our ports as currently only Tilbury is in an approved Border Inspection Post (BIP) area. We currently expect mandatory checks to apply to import goods entering EU terminals. You will be responsible for organising checks at our Zeebrugge and Europoort terminals including making appointments at the relevant BIP facility. 

 

7. CONTACT

Should you have any queries in relation to the above and the attached, please do not hesitate to contact us further through your usual contact or via brexit@poferries.com

 

 

GENERAL GUIDANCE

- The most most-up-to-date guidance can be found at gov.uk/brexit
- A comprehensive guide of what Brexit means for traders and shippers can be found alongside the Government’s partnership pack here: gov.uk/government/publications/partnership-pack-preparing-for-a-no-deal-eu-exit
- A checklist for hauliers can be found at: gov.uk/guidance/carry-out-international-road-haulage-after-brexit
- The Government has produced an EORI ‘mythbuster’ that can be found at: https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/830050/EORI_mythbuster.pdf/"
- For more information on EORI: gov.uk/eori
- Import Control System: gov.uk/guidance/import-control-system
- Export Control System: gov.uk/guidance/export-control-system-ecs-supporting-guidance
- MRN: gov.uk/guidance/export-control-system-ecs-supporting-guidance#master-reference-number

DESTINATIONS

Europoort

All imports and exports travelling through Dutch terminals must be pre-registered via the Portbase. 

Zeebrugge

All imports and exports travelling through Belgian terminals must be pre-registered via the RX/Seaport system RX/Seaport. 

Calais

All imports and exports travelling through French terminals must use Smart Border. 

Dublin

For more information from the Irish Government please visit gov.ie/en/publication/d0334c-transport-and-logistics/.

These links are to websites owned and operated by third parties. P&O Ferries is not responsible for these websites or their content and availability.